Following our line of articles on how to set up the ideal retreat, today’s topic has quite a lot of people interested in it. Where should you organize a company retreat? As always, there’s no one correct answer – it depends on a variety of factors. However, here are some general guidelines.
For distributed teams
If your team is distributed, it’s best to choose a retreat location that’s close to an international airport. This way, you’ll get the best price on flights.
If you don’t know which location to choose, AI is there to help.
A tool called Teleport Flock can help you find the ideal location for your next retreat, if you have a distributed team. Simply enter all of the locations and Teleport Flock will calculate the best option that makes the most sense for everyone involved.
Whichever option you choose, try to minimize the time for traveling. Even if someone has to travel across the globe, never have them fly for more than 24 hours. Jump for pricier tickets if you can avoid longer layovers – your employees will appreciate it.
The length of the retreat
If the retreat only takes a couple of days, it’s best to have it somewhere in a city location. If you would like to organise a longer retreat (more than a week) many companies choose beach locations such as Ericeira or Gran Canaria and call it an “office swap”.
The voice of the people
As an organizer, once you have a shortlist of the locations you’d like to go to, you can leave the voting up to your employees. That way, the voice of the people wins. This is how Buffer has done it before. Note that the final decision was commonly made by the retreat planners, as the most popular location wasn’t necessarily the best location for the retreat in regards to more practical aspects.
Other ways to choose a location for the retreat
At Surf Office, we had a team from Cisco coming over, with a unique way of choosing their location. Namely, they had to choose a place where nobody from their team has been before.
On the other hand, some teams from Automattic choose the retreat locations where one of their team members is based. In this way, there’s local knowledge and it makes the planning part much easier.
There are locations that are a great fit simply because of how much they cost. For example, if you have a team based in New York and you’d like to host a retreat in countryside near New York – you’d spend a boatload of cash.
On the other hand, the same retreat with the same number of days in Lisbon will be significantly cheaper – and probably more exciting for your team members as well.
Moreover, when choosing the ideal destination, mind the flights. A destination may not be so expensive, but getting there could end up costing a pretty penny.
Proximity to the airport
If your team members have to spend hours upon hours in the airplane or in layovers, they shouldn’t have to spend hours getting from the airport to the location. That’s why you should aim to make the location as close to the airport as possible.
For example, at Surf Office, we put in effort to choose the locations that are 45 minutes away from the airport at maximum. Our locations in Prague, Barcelona and Lisbon are only 20-25 minutes away from the airport.